Rules of conduct

Prior
The Voorburg Cricket Club (VCC) is a relatively large club in the Dutch cricket community. Cricket is pre-eminently a sport with considerable character-building values: it is a team sport, so it is about achieving the best possible result collectively, and at the same time great value is placed on individual performance, all in “the spirit of the game.”

VCC was founded in June 1932, a turbulent time. The Netherlands was in the grip of the great economic crisis. Cricket was still considered a sport primarily for the elite with its very own etiquette.

Founder Geurt van Thuyl was averse to that view. Convinced of cricket’s values, he believed the sport should be open to anyone with “ordinary civic decency.” Although never specified, this view has always been guiding within VCC, perhaps unconsciously. This has made VCC a club in which there is no distinction of race, creed or political affiliation in any way and which strives to achieve the best possible sporting results in an atmosphere of mutual cooperation, good style and a friendly, relaxed club life.

Times change and with them the zeitgeist. Societal developments in the sporting world make it necessary to establish rules in a number of areas that more concretely define what counts for VCC as common civic decency.

Based on the above considerations, the By-Laws have been supplemented with a number of topics that are detailed on the site. The By-Laws and further provisions are in accordance with the guidelines of NOC*NSF and the KNCB.

The various schemes:

• The Spirit of the Game, in which the Spirit of Cricket as the English say so beautifully is explained and explained once again;
• Volunteering: indispensable also for VCC, but what rights do Volunteers actually have and what can they count on;
• The code of conduct how we treat our youth members and how we do our best to provide a safe sports environment for everyone;
• The Association’s Confidential Advisor, explaining his/her role and when to call on this person;
• The By-Laws.

The Spirit of the Game

Cricket is a game that owes much of its unique appeal to the fact that it must be played not only according to the Laws (the rules of the game) but also in the spirit of the game.

Any action that can be considered an affront to this spirit is an affront to the game itself. The primary responsibility for enforcing fair play lies with the captains.

There are two laws that clearly place responsibility for team behavior on the captains.

The responsibility of captains

The captains are responsible at all times to ensure that the game is played in the Spirit of the Game, the traditions of the game, as well as according to the Laws and match and league regulations of the Union.

The behavior of players

When a player fails to obey an umpire’s instructions, criticizes an umpire’s action by word or gesture, indicates disagreement with the umpire (“showing dissent”), or in general behaves in a way that may compromise the game, the umpire concerned shall, in the first instance, notify the other umpire and the player’s captain, and instruct the latter to take action against it.

Fair and unfair play

According to the Laws, referees are the sole judges of fair and unfair play. The referee may intervene at any time and it is the responsibility of the captain to act when required.

Referees are authorized to intervene in cases of:

• wasting time;
• damaging the pitch;
• the dangerous or unfair bowling;
• manipulating the ball;
• any other action they deem unfair.

The spirit of the game means respect for:

• the opponents;
• one’s own captain and teammates;
• the role of the referees;
• the game and its traditional values.

It is contrary to the Spirit of the Game:

• To challenge a referee’s decision, by word, conduct or gesture;
• To use abusive, insulting, hurtful or offensive language against an opponent or referee;
• to indulge in deceit or any deceptive act, such as
  1. appeal, knowing that the batsman is not out;
  2. walking toward a referee in an aggressive manner during the roll call;
  3. attempt to distract an opponent, either verbally or by intimidation with constant hand clapping or unnecessary shouting under the guise of enthusiasm or encouragement of one’s own team.

Volunteer

Introduction

Volunteers are needed for all activities in the club to run smoothly. We rejoice in the many members who contribute in the clubhouse, on a committee, as youth leaders on the field or in other ways. Further arrangements should be made for volunteer work. This chapter elaborates on this.

Volunteer

Each member is required to volunteer. For senior members, these consist primarily of bar, clubhouse and grounds services.

There are also other volunteer activities such as committee duties, coaching and management duties, coaching, umpiring, etc. Usually calls are posted for this purpose and people can sign up.

Parents of youth members are required to volunteer. If one is a parent in addition to being a senior member, one has two obligations. Youth members can also be assigned to volunteer.

Volunteers also bear responsibility. This applies to their own actions while doing the job, as well as to intervening in cases of wrongdoing and reporting incidents.

The work

1. Each playing member or parent of a youth member has the obligation to work a four-hour bar shift twice per season. Redemptions can and must be reported to a person designated by the board. Those who do not show up without notice will be fined. The amounts due for redemption and penalty shall be determined by the Board.
2. All parents of youth members should be available for transportation of their children at youth games. Parents of junior members should take turns providing lunch for juniors.
3. Each volunteer is responsible for their own actions while performing work.

Incident reporting

The volunteer should report as soon as possible any events that have resulted or could have resulted in a harmful consequence to one or more involved in the Association. Notification should be made to the club captain or the board.

Transgressive behavior/risky situations

If a volunteer identifies that there is (potentially) transgressive behavior or a risky situation, he first tries to speak to the person in question about it. Further, if still necessary, he shall report to the Board. Cross-border behavior covers a wide area. It may include sexual harassment, alcohol abuse, stealing or vandalizing, threatening weapons or threatening verbal or physical violence. Whatever the underlying motives of the perpetrator, transgressive behavior is not and cannot be. Action must be taken against it. That is the starting point.

Alcohol consumption while volunteering

1. A volunteer who drives or is to drive a car for the benefit of the Association does not drink alcohol and is and will remain sober.
2. A volunteer should not drink alcohol during an athletic activity when in charge.
3. A volunteer is expected to appear sober at the activity for which he is assigned.

Insurance

Insurance policies in effect for the benefit of volunteer officers are listed on the website in the Association Information Bundle.

Code of conduct dealing with youth

Inappropriate sexual behavior

Necessary policies on sexual harassment have been more clearly formulated in recent years. This has led the Association, pursuant to Article 28 of the By-Laws, to adopt the following code of conduct that applies to all employees, i.e. volunteers as well as paid employees.

Code of Conduct

Many boundaries in contact between volunteers and youth members of the Association are not clear-cut. One child wants to sit on your lap for a while when he or she seeks comfort, another child needs a pat on the head and yet another child does not like to be touched. No boundaries can ever be set about this that apply to all children in all situations.

However, there is one clear boundary and that is that sexual acts and contact between volunteer and youth members are absolutely inadmissible.

Therefore, the Association has prepared this Code of Conduct for its volunteers, which consists of two parts: rules that contribute to an open, transparent and safe environment for youth members and volunteers, and furthermore, the description of sexually unacceptable behavior that is the starting point for the disciplinary and sanctioning policy pursued by the Association in this regard.

Rules of conduct for volunteers

1. The counselor provides an environment and atmosphere in which the youth member feels safe and respected.
2. The supervisor shall refrain from treating the pupil in a manner that impairs the pupil’s dignity.
3. The supervisor does not intrude further into the private life of the pupil than is functionally necessary.
4. The supervisor shall refrain from any form of sexual approach toward the youth member. All sexual acts, contacts and relationships between supervisor and youth member up to 16 years of age are not permitted under any circumstances and are considered sexually transgressive behavior.
5. The chaperone shall not touch the youth member in such a way that such touch is reasonably expected to be perceived as sexual or erotic.
6. During training days, camps trips, outings and the like, the supervisor will treat youth members with great restraint and respect in areas in which they are located, such as locker room and hotel room
7. The supervisor has a duty to protect the youth member to the best of his/her ability from forms of disparate treatment and sexually transgressive behavior and will actively ensure that the Code of Conduct is adhered to by everyone involved with the youth member.
8. If the supervisor observes behavior that is not in accordance with this code of conduct, as well as suspected sexually transgressive behavior, he is required to report it to the board.
9. The supervisor does not receive or give (intangible) compensation that is not reasonable.
10. In those cases not (directly) provided for in the Code of Conduct or when in doubt about the permissibility of certain behavior, it is the responsibility of the supervisor to act in the spirit of the Code of Conduct and, if necessary, to contact the board about it.

Description of sexually transgressive behavior with youth members and sanction policy

By sexually transgressive behavior with youth members we mean: Any form of sexual behavior or sexual advances in verbal, nonverbal or physical sense, intentional or unintentional, which is experienced as unwanted or forced by the person undergoing it; and/or takes place in an unequal power relationship (adult-child, caregiver-client, teacher-pupil, trainer-pupil, leadership-youth member and the like) and/or acts or behaviors that are punishable under the criminal code.

Behaviors that fall under sexual transgressive behavior with youth members according to the above description may be sanctioned by a disciplinary procedure according to Article 10 of the Bylaws. In addition to the measures listed therein, sanctions may include excluding youth members from volunteering for a shorter or longer period of time by including personal data in a central register.

Sexually transgressive behavior with youth members, which the board deems to fall under the Penal Code, will be reported to police/justice.

This Code of Conduct has been adopted by the General Meeting of the Voorburg Cricket Club as Chapter III of Appendix I to the Internal Regulations.

For perusal

Name:

Signature:

The Confidential Contact Person (VCP).

The VCP is a liaison officer within the association dedicated to preventing transgressive behavior, and is approachable when there are concerns and incidents. The VCP hears and refers, this role is not responsible for the resolution of an incident.The activities of the VCP are the responsibility of the board and more specifically the responsibility of the president.

Transgressive behavior in sports is veneered’ as“Any form of unwelcome verbal, nonverbal or physical conduct that has the purpose or effect of violating the dignity of the person, particularly when creating a threatening, hostile, offensive, humiliating or offensive situation.” In sports and therefore in cricket, transgressive behavior is defined as sexual harassment and abuse, intimidation and abuse of power, bullying and exclusion, aggression and violence and all forms of discrimination. In doing so, we as a sport are alert to match-fixing, doping and integrity violations such as fraud or conflicts of interest. Anything can and may be discussed and reported to the association’s director, sports associations and the Centrum Veilige Sport Nederland.

To combat undesirable behavior, the FCC has also decided to establish the position of confidential contact person (VCP).

Tasks

Prevention

1. Profiling and point of contact
2. Social safety policy
3. Knowledge and skills

The VCP ensures that the role is known to everyone and ensures accessibility. The VCP works with the director on ongoing prevention at the association through meetings, keeping the topic on the agenda, sharing knowledge, actively educating members about the role.

Signals

1. Initial reception and confidential conversation
2. Discuss follow-up steps
3. Reporting and reporting to board

The VCP is able to have a confidential conversation and is knowledgeable about sports disciplinary law and referral networks. The VCP is able to make an assessment about urgency, safety and follow-up advice. In consultation with those involved or the potential reporter, the VCP prepares an (anonymous) report for the board of the association. The VCP proactively informs the board about signals of concern, and provides an annual report on signals in outline for the purpose of a socially safe sports environment.

By-laws

Chapter 1 – General Provisions

STATUS

Article 1

1. These By-Laws of the VOORBURG CRICKET CLUB, hereinafter referred to as “the Association,” have been adopted by the General Meeting of the Association pursuant to Article 24 of the Bylaws, which were adopted when the Association was founded on June 1, 1932, and amended several times since then, most recently on May 1, 1997.
2. The Board of the Association shall ensure that the current bylaws and regulations are available for inspection at all times in the clubhouse.

NAME, CLUB COLORS, FLAG, TENUE

Article 2

1. The Association is also referred to in everyday speech by the acronym FCC.
2. The Association’s club colors are dark blue, white and red.
3. The Association’s flag is a rectangle whose width and height relate as 3:2. The upper half is dark blue; the lower half is divided into three horizontal strips of equal height, the middle one being red and the other two white. In the left half of the blue lane is, in white, the logo with the name of the Association; below it in the red lane is the year of its founding, 1932
4. If possible, the Association’s uniform shall reflect the colors mentioned in paragraph 1 and shall be determined by the Board.

KNCB MEMBERSHIP

Article 3

1. The Association is a member of the Royal Dutch Cricket Association (KNCB), hereinafter referred to as “the Association”.
2. Members of the Association, with the approval of the Board, may hold positions with the Union. Such approval shall not be withheld except on the grounds of conflict with the interests of the association, at the discretion of the board.
3. Unless otherwise provided for in the Constitution or By-Laws, the Board shall determine the representation of the Association to the Union.

COMMUNICATION TO MEMBERS

Article 4

1. Notices to members shall be announced by circular letter, by e-mail and/or by publication on the Association’s website.
2. All announcements so made shall be deemed to have been brought to the attention of members three business days after being mailed, emailed or posted on the Association’s website.
3. Furthermore, where the Articles of Association and these By-Laws refer to “in writing” with regard to notification, this shall include “by e-mail or by posting on the Association’s website.”

CHAPTER II – MEMBERS AND PATRONS

ADDRESS

Article 5

1. Application for membership must be made in writing, stating the requested data and information, to the Secretary. Where the application is for a prospective youth member, it must be accompanied by a statement from the legal representative(s) giving permission for membership to commence.
2. Application as a benefactor must be made in writing, stating the requested information, to the secretary. The application shall state the amount that the prospective beneficiary is willing to contribute annually; this amount shall not be less than the minimum contribution set by the General Assembly.
3. A prospective member or benefactor shall be given access to the Articles of Incorporation and Bylaws of the Association upon request. By submitting the application, the prospective member or prospective benefactor declares that they are familiar with and will comply with the Bylaws and Regulations. With respect to a prospective youth member, this declaration shall be made by the legal representative(s).
4. The board shall communicate its decision regarding admission to the person concerned within two weeks of receiving the application. If the decision is a rejection of membership, the Board shall send its notification by registered mail or by e-mail with a request for acknowledgment of receipt, pointing out the provisions of Article 10.
5. A person to whom either membership or beneficiary status has been terminated for non-payment may not be readmitted until any outstanding payment obligation has been satisfied.

RIGHTS

Article 6

1. Members and patrons have the right of access to – and use of the Association’s accommodation, all subject to rules to be established by the Board. They shall further have the right to participate in events organized in the context of association life.
2. Members have the right to participate in practices, games and competitions within the framework of approved association policies and rules to be established by the board.
3. Members, other than youth members, shall have the right to hold positions within the Association.

OBLIGATIONS

Article 7

1. Pursuant to the provisions of Article 9, Section 1 of the Bylaws, the Board may, among other things, impose duties and obligations on members, within reasonable limits, to promote the smooth running of the Association. Such duties and obligations may also be imposed on parents of youth members.
2. Duties and obligations, as referred to in paragraph 1, consist primarily of services to be rendered to the Association. The nature and extent of these services, hereinafter referred to as volunteer work as well as the work of volunteer officers, shall be determined by the Board.
3. Further rules on volunteering are given in Chapter II of Appendix I to these By-Laws.

NOTICE

Article 8

1. Termination of membership by the member must be in writing, in compliance with the time limit set by the Articles of Association, to the Secretary.
2. Termination of membership on behalf of the Association, subject to the time limit set by the Articles of Association, shall be effected by registered letter or by e-mail with request for acknowledgement of receipt by the Secretary.

DISCIPLINARY ACTION, IMMEDIATE TERMINATION OF MEMBERSHIP ON BEHALF OF THE ASSOCIATION

Article 9

1. If facts or circumstances become known to the board on the basis of which it is considering giving to a member:
2. impose a disciplinary measure as referred to in article 10, paragraph 2 of the bylaws, or
3. to terminate membership on behalf of the Association with immediate effect, as referred to in Article 13, paragraph 4 of the Articles of Association, it shall conduct an investigation in this regard and shall invite the member concerned to express his views and/or defend himself as soon as possible, in no case more than two weeks after the said facts or circumstances become known.
4. The board is authorized, if the gravity of the situation warrants it, to impose a provisional suspension of not more than four weeks on the member in question in advance of its decision.
5. The Board shall take its decision within one week of the date, on which it has given the member concerned the opportunity to present his views and/or defend himself, and shall immediately notify the member thereof.
6. If the decision of the Board involves a suspension of more than eight weeks, or expulsion from membership, or immediate termination of membership on behalf of the Association, it shall send its notice by registered mail or by e-mail with a request for notice of receipt, pointing to the provisions of Article 10.

APPEAL

Article 10

1. The member who has received a notification referred to in Article 5, paragraph 4 or Article 9, paragraph 4 shall, if it wishes to appeal from the contained board decision to the general meeting, submit the notice of appeal, subject to the time limit specified in Article 10, paragraph 5 of the bylaws, by registered letter or by e-mail to the secretary of the board.
2. The board shall send the notice of the general meeting as soon as possible, but not more than ten days after receipt of the appeal.
3. The board must provide all voting members with the opportunity to peruse all written, relevant information for at least five days until after the day on which the meeting is held.
4. If there is a conflict in which the board as such is a party, the meeting may decide by a two/thirds majority to declare the provisions of Article 22, paragraph 1 under b. of the bylaws applicable mutatis mutandis.
5. Immediately after the appeal hearing is concluded, the appellant should leave the meeting. In the absence of the appellant and without any further discussion, the meeting then makes its decision.
6. The decision of the General Assembly shall be sent to the app ellant by registered mail or by e-mail with a request for acknowledgment of receipt not later than the second working day after the appeal was heard.

CHAPTER III – CASH

ANNUAL CONTRIBUTIONS

Article 11

1. The General Assembly may divide members and patrons into categories, each of which pays a different contribution.
2. Annual dues must be paid in full no later than May 1 of the current fiscal year, unless the general meeting decides otherwise. If joining after May 1, the contribution is due on the date of joining.
3. The Board may allow staggered payments in individual cases and upon request.
4. Members who, despite payment reminders, fall behind with the payment of their dues more than two months after they are due will be suspended until the date the dues are received. A suspended member remains obligated to pay dues. If the payment obligation is not met, pursuant to Article13, Section 2 of the Bylaws, membership shall be terminated on behalf of the Association for non-payment. The payment obligation is not thereby cancelled.
5. To patrons who, despite payment reminders, fail to fulfill their payment obligation, the status of patron will be terminated on behalf of the Association pursuant to Article 14 of the Bylaws. The payment obligation is not thereby cancelled.

CHAPTER IV – THE BOARD

IMPROVEMENT

Article 12

1. After the general meeting, the Board shall be the body in the Association which, as such, shall be entitled to take all decisions which it considers to be in the interest of the Association, insofar as they are not contrary to the Articles of Association and the By-Laws, or to resolutions of the general meeting.
2. When entering into legal acts, the Association shall be represented as stated in the Bylaws, Article 18(a). or c.

NOMINATION

Article 13

1. Candidates for election to the Board may be nominated by the Board and by groups of members who, pursuant to Article 20, Section 4(a). of the bylaws are authorized to convene the general meeting.
2. To the nomination of candidates by others than the Board, Article 33, paragraph 3 shall apply mutatis mutandis
3. Insofar as it does not concern the re-election of retiring board members, a written statement of each candidate’s willingness to accept the candidacy must accompany the nomination.
4. The board shall state its proposal regarding the size of the board to be appointed as well as all candidates in its notice of meeting referred to in Article 32, paragraph 2.

ELECTION

Article 14

1. The general meeting shall first decide on the size of the board to be appointed.
2. Election shall be from the candidates shown in the notice of meeting, provided that a person cannot be a candidate for more than one vacancy.
3. If the number of proposed candidates is not sufficient to fill all vacancies, vacancies will be filled first to the extent possible. Then at the meeting, subject to Article 33, paragraph 2, candidates may be nominated for the remaining vacancy(ies). Appointments to these vacancies shall be made from candidates presented at the meeting.

BOARD POSITIONS

Article 15

The distribution of board positions, as referred to in Article 15, paragraph 2 of the bylaws, shall be such that more than one position can be filled by each board member, with the exception of the chairman and treasurer.

CHAIRMAN

Article 16

1. The president shall be the spokesperson for the board in any official representation, unless he has delegated this duty to the deputy president or another board member.
2. In particular, the President shall be responsible for ensuring compliance and enforcement of the current Constitution and Bylaws in all sections of the Association.
3. The president shall call board meetings, establish the order of business therein and preside over such meetings.
4. The president shall perform the functions and duties set forth in paragraphs 1, 2 and 3 without prejudice to his other duties and responsibilities arising from statutes and regulations.

DEPUTY CHAIRMAN

Article 17

The deputy chairman shall act in the absence of the chairman.

SECRETARY

Article 18

1. The Secretary shall be in charge of all secretarial duties, which shall include in particular:
   1. Conducting correspondence arising from the work of the board, archiving incoming documents and copying outgoing documents, managing the entire archives in such a way that no documents therefrom are made available to others except with the permission of the board and against receipt;
   2. Convene and take minutes of board meetings and general meetings;
   3. make known to the members the resolutions of the general meeting and appropriate board resolutions;
   4. Present a report on the state of the Association to the Annual General Meeting on behalf of the Board;
   5. prepare and maintain, including for the benefit of the treasurer and match secretary, the register of members and patrons.
2. The Secretary shall perform the above duties without prejudice to other duties under the Constitution and Bylaws of the Association.

TREASURER

Article 19

1. The treasurer shall be in charge of the management of funds, which shall include in particular:
   1. to collect all monies due to the Association, to make the expenditures within the policies approved by the Association, to inform the board of the financial affairs;
   2. Accurately accounting for all income and expenses, as well as interest-bearing investment of available funds;
   3. preparing the financial report to be presented by the board to the annual general meeting for the past fiscal year and submitting the budget for the current fiscal year;
   4. To make all records relating to financial management available in a timely manner and upon request to the audit committee pursuant to Article 19, paragraph 3 of the bylaws.
2. Upon his resignation, the treasurer shall transfer the cash and all records to his successor after the board has been discharged by the annual general meeting. If the resignation is interim, the transfer shall take place after preliminary approval has been given by the audit committee based on an investigation.
3. The treasurer shall perform the duties set forth in paragraph 1. said work without prejudice to other duties arising from the statutes and regulations.

COMPETITION SECRETARY

Article 20

The Board may, whether or not from among its members, appoint a match secretary to be charged with duties to be determined by the Board, relating to matches to be played by teams of the Association, whether or not in competitions organized by the Union.

BOARD MEETINGS

Article 21

1. The board shall meet at least four times a year and otherwise whenever the chairman or two of the other board members deem necessary.
2. Board meetings shall be called in writing on at least one week’s notice, stating the subjects to be discussed.
3. In very urgent cases, the provisions of paragraph 2. be deviated from.
4. The presence of the majority of board members is required for valid resolutions to be passed; each board member has one vote.
5. In the event of a tie vote, the chairman shall have a casting vote.

RESIGNATION AS A BOARD MEMBER

Article 22

1. The board may decide to propose a member of the board to the general meeting for dismissal. In making such a decision, Article 21(5). not in effect.
2. The general meeting, at which the proposal to dismiss is to be considered, must be held within five weeks from the date of the resolution referred to in paragraph 1.
3. In the period, located between the board decision and the general meeting, the board member in question is suspended.

CHAPTER V – COMPETITIONS AND EXERCISES

PRACTICES, TEAMS, LEAGUES

Article 23

The board decides on the composition of the teams, sets the exercises to be held and determines participation in competitions.

SUPPLIERS

Article 24

1. The board shall appoint the captains of the senior teams prior to the start of the season.
2. The captain shall act as the representative of the board from the time of the meeting until the stay in the locker rooms after the game. The players are then obliged to follow his instructions.
3. The captain is responsible for complying with the match rules, making sure the scorebooks are kept up to date, and completing and sending out the match forms.
4. In cases of misconduct, the captain has the authority to remove the player in question from the field of play. In such a case, he is obliged to make a detailed report to the board of the occurrence within 24 hours.

PLAYING MEMBERS

Article 25

1. Members shall wear the uniform, as determined by the Board, in all games in which they compete for the Association.
2. For VCC players, they have internalized the spirit of the game, as detailed in ing Appendix I, and conduct themselves accordingly while practicing the game.

CHAPTER VI – COMMITTEES, STAFF

COMMISSIONS

Article 26

1. In addition to the statutory audit committee appointed by the General Assembly, the Association has committees as referred to in Article 17, paragraph 5 of the Statutes, whose members are appointed and dismissed by the Board.
2. The terms of reference and composition of the committees referred to in paragraph 1 shall be published on the Association’s website in the Association Information Bundle.

CLUBCAPTAIN

Article 27

The Board may appoint a Club Captain. This officer is in charge of the management of the clubhouse.

CODE OF CONDUCT ON DEALING WITH YOUTH MEMBERS

Article 28

The Association has established a Code of Conduct for its volunteer officers and paid employees; they must sign this Code of Conduct for perusal and are expected to act in accordance with it. The Code of Conduct is based on the model established by the Association of Dutch Volunteer Organizations and is attached to these By-Laws as Chapter III of Appendix I.

certificate of conduct (vog) *)

Article 29

1. All board members, coaches, trainers and managers eighteen years of age and older must possess a valid VOG.
2. The board coordinates applications and records statements issued.

*) A Certificate of Good Conduct, formerly known as Proof of Good Conduct, is a certificate issued by the Ministry of Justice and Security showing that a person’s past behavior does not pose an objection to the requested purpose, such as obtaining a new job or working with minors at a sports club. By requiring a VOG from anyone whose job involves contact with underage members, the Association demonstrates that it takes the safety of its members seriously. The statement is free for members of sports associations.

CHAPTER VII – RULES OF CONDUCT, CONFIDANT

UNWANTED CONDUCT

Article 30

1. The Association pursues a policy aimed at preventing undesirable forms of conduct such as discrimination, (sexual) harassment, aggression, bullying and cross-border behavior, both mental and physical, as much as possible.
2. A member or benefactor who is troubled by unwelcome behavior shall report it to the Board, except in a case referred to in paragraph 7.
3. The report cannot be made anonymously and must be made orally or in writing within one year after the unwanted behavior occurred. A youth member may be accompanied by their legal representative.
4. The board handles the reporter’s information with care and confidentiality. It will not approach anyone without the reporter’s knowledge and consent.
5. The reporter of the undesirable behavior remains at all times obliged to contribute himself to the resolution of his problem.
6. The board comes to a judgment after hearing the case. If this judgment implies criminality, Article 10 of the bylaws shall take effect, unless there is suspicion of a statutory offence, in which case a report shall be made by or on behalf of the board to the authorities.
7. A member who is troubled by undesirable behavior may, for example for reasons of privacy, choose to contact the Confidential Advisor referred to in Article 31 rather than the Board.

CONFIDANT

Article 31

1. The Association has a confidential advisor and may establish a confidential committee. The Confidential Advisor is an easily accessible and reachable official who welcomes someone who is troubled by undesirable behavior within the Association’s sphere and, together with the person concerned, tries to find a solution to their problem.
2. The trustee shall be appointed and dismissed by the board. Name and contact details of the Confidential Advisor shall be listed on the Association’s website in the Association Information bundle referred to in Article 34.
3. The provisions contained in Article 30, paragraphs 3, 4 and 5 are m.m. applicable to a report submitted to the Confidential Advisor.
4. Subject to the provisions of paragraph 5, the confidential advisor is obliged to maintain strict confidentiality.
5. The Confidential Advisor shall report to the President of the Association as soon as possible. The latter makes a report to the authorities in case of a legal obligation.
6. The confidant is not an organ of the Association.
7. A further description of the position of confidant is given in Appendix IV to these By-Laws.

CHAPTER VIII – GENERAL MEETING, DECISION-MAKING

NOTICE AND CONVOCATION

Article 32

1. Except in very urgent cases, as referred to in Article 21, paragraph 1 of the Articles of Association, notice of the intention to convene a general meeting shall be given in writing by the board to the members at least four weeks in advance.
2. In connection with the provisions of Article 33, Section 2(b), the Board shall state in its announcement the number of voting members of the Association. The reference date for this number is:

1. March 1 if the meeting is held the following April through September,
2. September 1 if the meeting is held in the following October through March.

1. The final call for the general meeting shall be made in accordance with Article 21 of the Articles of Association.

DECISION-MAKING

Article 33

1. Members wishing to exercise their right to vote must have signed the attendance list. If a member can cast a vote by proxy, the list should also include the name of the principal with his name. The president or secretary shall hereby initial the proxy upon approval.
2. Proposals may be submitted to the general meeting for consideration by

1. 1. the board;
   2. a group or groups of members authorized to convene the general meeting pursuant to Article 20, paragraph 4 of the Statutes.

1. Proposals referred to in paragraph 2 b. must be submitted to the board at least three weeks before the meeting.
2. No decisions can be taken on topics or proposals not mentioned in the agenda.
3. Any member entitled to vote is entitled to table amendments to any proposal under discussion.
4. If more than one amendment has been submitted to a motion, they shall be put to a vote by the chair in such order that the amendment which in his judgment has the furthest scope shall be voted on first and so on.
5. Finally, the proposal, as amended or unamended by the meeting, was put to a vote.

CHAPTER IX – FINAL PROVISIONS

ASSOCIATION INFORMATION

Article 34

General data concerning the Association, as well as decisions of the General Assembly and of the Board not recorded in any regulations, shall be compiled by the Secretary under the title Association Information. This bundle shall be published on the Association’s website; in doing so, the provisions of Article 4.2 shall apply accordingly.

CHANGE

Article 35

1. The By-Laws may be amended by the General Assembly.
2. The By-Laws or any part thereof may be temporarily set aside by the general meeting by a majority of three-fourths of the voting members present.

Article 36

Annexes are in their entirety and inseparably part of these By-Laws.

ENTRY INTO FORCE

Article 37

These By-Laws shall enter into force on the day following that on which they were adopted by the General Assembly.

The By-Laws of May 1, 1997 shall then be repealed.

Thus established at the general meeting of the Voorburg Cricket Club, held at The Hague, Leidschendam-Voorburg on April 13, 2018

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